County of Canadian
State of Oklahoma
Board of County Commissioners Meeting
January 23, 2006
The Canadian County Board of Commissioners met at 9:00 a.m. in the Public Meeting Room. Those present were: Grant Hedrick, Jr., Phil Carson, Don Young, Phyllis Blair, Jerry Smith, Ronnie Funck, Debbie Harrison, Dee Blose, Tracy Baustert and Jamie Girard.
Hedrick called the meeting to order.
Carson moved, seconded by Carson to approve the minutes of the January 17, 2005 meeting. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Hedrick to approve appropriations and transfers. Voting aye, Hedrick, Carson and Young.
APPROPRIATIONS:
Juvenile Detention Fund from JD Depository $2,933.73
Sheriff’s Commissary Fund from Inmate Trust 240.73
Prisoner Care & Boarding from U.S. Treasury 150.00
Juvenile Detention Fund from CCPFA 209,788.00
Prisoner Care & Boarding from Inmate Trust 264.09
Sheriff’s Commissary Fund from Inmate Trust 232.21
Sheriff’s Federal Equitable Sharing from ACCO 7,000.00
TRANSFERS:
From District #3 Unrest T Hwy (M & O) to District #3 Capital Outlay 100,000.00
There were no comments from the public.
Carson moved, seconded by Young to approve Updated Disaster Recovery Plan for the Canadian County Clerk’s Office. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve to sponsor a grant application to the Department of Commerce for Youth and Family Services. Dee Blose stated this is the annual grant for $20,000.00. Voting aye, Hedrick, Carson and Young. Blose also gave an update on the new facility for Youth and Family Services.
Carson moved, seconded by Young to accept a $25,000.00 donation from Tom and Sch’ree Ward for the Children’s Justice Center. Billie Linam stated if accepted, the Juvenile Justice Center will look to see where the donation will benefit most. She stated they will send an itemized statement to the Wards to show them how they used the money. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Certificate of Authorized Signatures for the Department of Commerce. Hedrick stated this is an annual certificate that certifies who can sign contracts and related documents issued by the Oklahoma Department of Commerce of Community Development. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve December 2005 monthly reports for the following:
a) Health Department
b) Election Board
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the Annual Accounting for the Controlled Dangerous Substance Account, Victim Witness Fund and the Evidence Fund for the District Attorney’s Office. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Amended Resolution amending Article 3, Section A amended to include area between Banner Road and Gregory Road near Purcell Creek in Section 16-T12N-R6W of the I.M. Voting aye, Hedrick, Carson and Young.
Hedrick moved, seconded by Carson to approve Interlocal Agreement between the City of El Reno and Canadian County District #3 to assist on a joint project on West Elm Street between South Country Club Road and Lake El Reno. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Interlocal Agreement between the City of El Reno and Canadian County District #1 for removal and replacement of the bridge on Elm Street between Evans Road and Radio Road. Voting aye, Hedrick, Carson and Young.
The Commissioners gave the following reports:
Young stated he attended a District meeting at Chickasha last week. He stated they cut brush, graded, hauled rock and hauled shale across the river. He stated he also went and looked at a new rock pit last week.
Carson stated he attended a COWRA meeting, Citizens Advisory Board meeting, ACCO meeting about LTAP, a Fair Board meeting and a Circuit 6 meeting in Grady County last week. He stated District #1 hauled 143 tons of 3/8” washed chips to the yard, 735 tons of shale to 220th between Banner Road and Manning Road and loaded 1175 gallons of patch oil to patch Banner Road and Foreman Road. He stated they also picked up trash, worked on two fence projects, had the graders out, tore out the bridge on Elm between Evans and Radio Roads, worked on equipment in the shop, ran the brush cutter and the chipper on Britton Road. He stated they also worked on the demolition project at the fairgrounds and got it cleaned up.
Hedrick stated he attended a CED meeting, Fair Board meeting and they Yukon Chamber coffee last week. He stated they ran the brush grinder north of Calumet, hauled asphalt millings to Memorial west of Calumet Road for dust control, cleaned ditches and hauled rock to the yard.
Under new business, Hedrick asked Carson when the pipes for the fairground were supposed to be in. Carson stated he wasn’t sure when they were supposed to be in but they were ordered. Hedrick stated if all three districts hauled rock to fairground for the parking lot and the pipes, it shouldn’t take long. Carson stated that would be great if all three districts worked on the project.
The time being 9:30 a.m., bids for Bid #2005-06-07 Freestanding Building/Juvenile Detention Center were opened. The first bid opened was from Robinson Brothers Construction for $48,320.00. The second bid opened was from Callahan Steel Buildings for $48,350.00 and the third bid opened was from VonTungeln Equipment for $42,827.00. Carson moved, seconded by Hedrick to postpone awarding the bids until next week so the bids could be reviewed this week. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Blanket Purchase Orders. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Claims. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to adjourn. Voting aye, Hedick, Carson and Young.
__________________________________________________
PHYLLIS BLAIR, COUNTY CLERK
(SEAL)