Office of the County Clerk
County of Canadian
State of Oklahoma
Board of County Commissioners Meeting
July 17, 2006
The Canadian County Board of Commissioners met at 9:00 a.m. in the Public Meeting Room. Those present were: Grant Hedrick, Jr., Phil Carson, Don Young, Pat Hammert, Eric Jackson, Jamie Girard, Adolph Klein, Tim Khatib, Amy Brandley and Audre Knott.
Hedrick called the meeting to order.
Carson moved, seconded by Young to approve the minutes of the July 10, 2006 meeting. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Transfers. Voting aye, Hedrick, Carson and Young. There were no Appropriations.
TRANSFERS
From District #1 M & O to Part-Time Help $3,000.00
From Commissioners Personal Services to Part-Time Help 10.00
From County Clerk Lien Fees M & O to Travel 2,500.00
From FY 2005-06 to FY 2006-07 CB Investments 900.29
From FY 2005-06 to FY 2006-07 Commissioners Insurance Accounts 5,937.50
There were no comments from the public.
Young moved, seconded by Carson to approve the appointment of Justin Giddens, County Director for the Department of Human Services to the Fees Committee for the Prevention of Child Abuse. Voting aye, Hedrick, Carson and Young.
Hedrick moved, seconded by Young to table the resolution to accept “Tiffany Lane” a private road as a County Roadway. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded Young to approve the Agreement between The Canadian County Assessor and Tisdal Law Firm for Professional Legal Services for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the Contract between The Canadian County Assessor and Visual Lease Service for Web Site and Database Management for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the Maintenance Agreement between Canadian County District # 2 and Oklahoma Office Systems, Inc. for Konica Copier 7050P, ID # 19599 for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve June 2006 monthly reports for the following:
a) Juvenile
b) Court Clerk
c) Sheriff
d) Election
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the contracts for usage of the detention center between Canadian County and Alfalfa, Blaine, Bryan, Caddo, Carter, Cimarron, Creek, Jefferson, Kingfisher, Kiowa, Muskogee, Noble, Ottawa, Roger Mills, Texas and Woods. Voting, aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve (4) project inventory reports for District # 2 for the month of June 2006. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve a Commercial Service Agreement between The Canadian County Clerk and Cox Communications for Internet Service. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the permit application that was approved by the Canadian County Floodplain Board on July 10, 2006 for the Chesapeake Energy Corporation oil and gas drilling and production site, Jensen 1-22, in the southeast quarter of section 22, T12NR7W. Voting aye Hedrick, Carson and Young.
Page 2.
July 17, 2006, County Commissioners Meeting, continued;
Carson moved, seconded by Hedrick to approve the permit application that was approved by the Canadian County Floodplain Board on July 10, 2006 for Dominion Exploration and Production, Inc. oil and gas drilling and production site, Manning 2-5, in the northeast quarter of section 5, T11NR6W. Voting aye, Hedrick, Carson and Young.
Amy Brandley addressed the board on an update with the progress with the 9-1-1 addressing system
Young moved, seconded by Carson to approve the transfer of inventory of the following to the County Clerk from the County Treasurer:
a) Workstation, inventory # 251.17
b) Workstation, inventory # 251.19
c) Workstation, inventory # 251.20
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the Resolutions to Dispose of the following for the Canadian County Health Dept. that have a value of less than $ 500.00:
a) Letter board signs, inventory # 644.02, #644.01
b) Refrigerators inventory # 625.4, #625.3
c) Telephones inventory # 624.05, # 624.04, # 624.03, # 624.02, # 624.01, # 612.04, # 612.03, #
612.02, # 612.01.
d) Vacuum Cleaner, inventory # 623.1
e) Cell phones inventory # 617.06,617.03,617.01
f) Thermometer, inventory # 519.04, # 519.03, # 519.02, # 519.01
g) Wall Transformers, inventory#518.5, 518.01
h) Cabinet, inventory # 517.6
i) Adams # 2, inventory # 515.04
j) Oxygen Units, inventory # 514.2, # 514.1
k) Chair, inventory # 510.01
l) Pediatric/infant scales, inventory # 507.7, #507.06 #507.05
m) Scan jet Scanner, inventory # 278.02, # 278.01
n) Fellows Paper Shredder, inventory # 258.02, # 258.01
o) Television, inventory # 254.01
p) Printer, inventory # 253.54, # 253.53, # 253.52, # 253.51, # 253.50, # 253.49, # 253.48, # 253.47,
# 253.46, # 253.45, # 253.44, # 253.43, # 253.42, # 253.41, # 253.40, # 253.39, # 253.38, 253.37, 253.36, # 253.35, # 253.34, # 253.33, # 253.32, # 253.31, # 253.30, # 253.29,
253.28, #253.27,# 253.26, # 253.25, # 253.24, # 253.23, # 253.22, # 253.21, # 253.20, # 253.19, # 259.18, # 253.17, # 253.16, # 253.15, # 253.14, # 253.13, # 253.12, # 253.11, # 253.07, # 253.02
q) Projection Screen, inventory # 243.1
r) Fax/copier, inventory # 238.04, # 238.03
s) Monroe Calculator, inventory # 203.5, # 203.4, # 203.2, # 203.1
t) Modular Panel, inventory # 129.13
u) PC Cabinet, inventory # 122.06, # 122.05, # 122.04, # 122.03
v) Modular Panel, inventory # 129.12, # 129.11, # 129.10, # 129.10, # 129.08, # 129.07, # 129.06, # 129.05, # 129.04, # 129.03, # 129.02, # 129.01.
w) Marker board, inventory # 123.01
x) Work Center, inventory # 122.01
y) Shelving Units, inventory # 119.1
z) Utility Cart, inventory # 116.01
aa) Conference Table, inventory # 110.02
bb) Storage Cabinet, inventory # 109.12, # 109.11, # 109.10, # 109.9, # 109.8, # 109.07, # 109.6, # 109.5, # 109.4, # 109.3, # 109.2, # 109.1.
cc) Desk, inventory # 105.26, # 105.25, # 105.24, # 105.23, # 105.22, # 105.21, # 105.20, # 105.19, # 105.18, # 105.17, # 105.16, # 105.15, # 105.14, # 105.13, # 105.12, # 105.11, # 105.10, # 105.9, # 105.8, # 105.7, # 105.6, # 105.5, # 105.4, # 105.3, # 105.2, # 105.1.
dd) File Cabinet, inventory # 104.23, # 104.22, # 104.21, # 104.20, # 104.19, # 104.18, # 104.17, # 104.16, # 104.15, # 104.14, # 104.13, # 104.12, # 104.11, # 104.10, # 104.9, # 104.8, # 104.7, # 104.6, # 104.5, # 104.4, # 104.3, # 104.2, # 104.1.
ee) Stool, inventory # 103.05, # 103.4, # 103.03, # 103.02, # 103.01.
ff) Table, inventory # 110.1, Chairs, inventory # 102.1
gg) Chair, inventory # 102.15
Voting aye, Hedrick, Carson and Young.
The time being 9:30 a.m., Bids received for Bid # 2005-06-16/ Sell of Hi-Co Mower/District # 1 were
Opened. The first bid opened was from Justin Atkinson for $ 153.00, Mike Bailey $ 251.00, Big Ed’s Surplus $ 150.00, Robert Russell $ 225.00, Cummins Equip. No bid. Young stated he had a problem with awarding the bids to the District #1 foreman. Carson moved, seconded by Hedrick to postpone awarding bid until they talked with Paul Hesse to get his opinion on if bids could be awarded to Employees.
Page 3.
July 17, 2006, County Commissioners Meeting, continued;
Bids received for Bid # 2005-06-17/Sale of Misc. Fuel Tanks/Stands/Dist. # 1 were opened. The first bid opened was from Robert Russell $ 300.00, Big Ed’s Surplus $ 150.00, Cummins Equip. No Bid. Carson moved, seconded by Young to postpone awarding bid until they talked with Paul Hesse to get his opinion on if bids could be awarded to Employees.
Bids received for Bid # 2005-06-18/Sale of Pull-Behind Box Blade/Dist. # 1 were opened. The first bid opened was from Big Ed’s Surplus $ 75.00, Robert Russell $ 125.00, Justin Atkinson $153.00, Cummins Equip. No Bid, Mike Bailey $ 151.00 Carson moved, seconded by Young to postpone awarding bid until they talked with Paul Hesse to get his opinion on if bids could be awarded to Employees.
The Commissioners gave the following reports:
Young stated they mowed, graded and hauled rock to a bridge out on Friday and Saturday morning.
Carson stated he attended the Yukon coffee at Yukon National Bank on Friday morning and the Youth & Family Services annual Cajun Dinner and Silent Auction on Friday evening. He also stated he attended the Yukon National Bank Poker Run on Saturday. Carson stated District # 1 hauled 474 tons of ¾” chips to County Line and they’re getting ready to chip seal a project with a triple chip seal, they had 4 mowers going, the graders out, worked on County Line shooting and chipping, worked on the bridge at Evans and Elm and had 1 patch truck working all week.
Hedrick stated finished oil & chipping, they were busy with mowing all last week, they were spraying up into the northwest part of District and they are hauling 1 ½” rock to the Cimarron Road and Richland Areas. He stated he attended the Yukon Coffee Friday Morning and the Youth & Family Services banquet Friday night.
Young moved, seconded by Carson to approve Blanket Purchase Orders. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Claims. Voting aye, Hedrick, Carson and Young.
BOGUS CHECK FEE ACCOUNT CASH FUND:
0473 Accurint/service 226.90 0527 Xerox/service 126.00
0530 Dept. of Public Safety/service 1,500.00 7509 Watonga Printing/supplies 68.44
7925 Bouceback/maintenance 264.00 8281 JKM/sign 50.00
COUNTY CLERK LIEN FEES CASH FUND:
0439 Dimensional Concepts/toner 1,035.00 8207 Staples/work stations 1,131.99
COUNTY CLERK PRESERVATION FEES CASH FUND:
0452 ACCO/premium 94.35 0453 ACCO/premium 100.96
0456 Canadian St. Bank/rental 300.00 5425 Dimensional Concepts/images 7,494.55
COUNTY GENERAL FUND:
0077 TM Consulting/maintenance 1,450.00 0102 Global Software/support 1,800.00
0175 Mustang News/subscription 19.00 0177 El Reno Tribune/subscription 28.00
0237 OEMA/membership dues 35.00 0246 El Reno Tribune/paper fee 28.00
0249 Yukon Review/newspaper fee 38.00 0260 OOSI/maintenance 61.24
0271 Can. Co. Election Board/comp. 380.00 0275 Yukon Review/subscription 38.00
0277 Bilderback/mowing 238.50 0318 Page Plus/service 119.75
0324 University of Cali. /subscription 28.00 0326 El Reno Tribune/subscription 28.00
0327 Ikon/maintenance 519.96 0328 Mustang News/subscription 19.00
0331 Yukon Review/subscription 38.00 0333 Light & Tasty/subscription 14.98
0343 OSU Coop/postage 30.00 0380 Citrix/license pack 800.00
0393 OSU Coop/service 16,697.00 0409 Bilderback/mowing 114.75
0427 G&M Pest Control/service 25.00 0428 G & M Pest Control/service 250.00
0447 City of El Reno/service 17.00 0460 OG&E/service 596.63
0461 Legacy Bank/payment 248.22 0471 OPERS/service 3,236.98
0472 OPERS/service 6,142.35 0487 City of El Reno/service 23.87
0488 ACCO/premium 1,018.00 0490 ACCO/premium 207,826.00
0491 ACCO/premium 48,834.95 0531 Don’s Muffler/parts 185.00
0543 Dept. of Public Safety/service 350.00 0545 OG&E/service 207.25
0546 Cox/service 43.15 0551 ACOG/assessments 2,725.00
0559 AT&T/service 1,422.91 0560 ONG/service 840.63
0561 City of El Reno/service 174.44 0562 Dale’s Window Cleaning/svc. 25.00
0590 Brent Heflin/travel 42.05 0617 Tom Hart/travel 25.81
0631 Postmaster/p.o. box 72.00 3683 OOSI/payment 275.13
3705 OOSI/payment 605.52 5444 Dimensional Concepts/supplies 1,506.75
Page 4.
July 17, 2006, County Commissioners Meeting, continued;
5890 Bill’s Auto/parts 598.07 6012 Special Ops/uniforms 165.44
6333 OOSI/overages 88.02 6749 Dimensional Concepts/images 196.00
6829 Eureka Water/supplies 76.72 7108 Diffee Ford/parts/repairs 399.35
7111 VCS/supplies 162.00 7174 Ezell’s/labor & supplies 328.50
7290 Can. Valley Vo-Tech/classes 50.00 7415 Ross Seed/supplies 156.61
7581 SBC/service 200.00 7582 Standley Systems/maintenance 148.50
7583 Safety Zone/service 29.99 7584 Culligan/service 32.25
7585 Digi Group/maintenance 80.00 7629 El Reno Police Dept./gun range 200.00
7630 Fleetcor/fuel 6,948.41 7632 Image Works/maintenance 105.00
7634 Ross Seed/supplies 180.07 7635 Summit/maintenance 95.00
7649 Ross Seed/supplies 5.78 7684 General Mailing/service 175.00
7807 Cinta’s/service 52.05 7809 CTC Janitorial/service 22.41
7812 Fleetcor/fuel 296.28 7835 Culligan/water 47.00
7837 Standley Systems/maintenance 45.00 7845 Sysco Foods/supplies 2,013.91
7846 Bill’s Auto/parts 298.87 7847 Diffee Ford/parts 400.00
7910 Hart’s Auto/parts 1,153.31 7933 Ross Seed/supplies 131.31
7954 Eureka Water/supplies 54.30 7964 Bill’s Auto/parts 599.46
7978 Staples/printer 214.40 8012 Fleetcor/fuel 334.64
8049 Ross Seed/supplies 158.81 8151 Beachler’s/ground beef 178.90
8152 Beachler’s/supplies 248.89 8167 Xpedx/copy paper 23.25
8175 T.D.’s Radio/battery 566.75 8179 Blair Machine/welding 525.00
8241 Hunt Vending/supplies 347.46 8275 Schroeder Grain/labor 400.00
7279 Xpedx/paper 754.27 8326 Xpedx/copy paper 69.75
8376 Comp USA/printer 179.96 8377 Comp USA/printer 1,196.99
8384 JKM/supplies 384.86 8385 Xpedx/paper 206.50
8386 U.S.I., Inc./laminating film 88.24 8389 Comp USA/toner 1,506.87
8399 Wanda Armold/meals 16.47 8400 Dorothy Riley/meals 22.65
8401 Valerie Bramlett/meals 23.25 8402 Kevin Armold/meals 23.25
8404 Cheryl Steffen/travel 22.16 8415 Phil Carson/travel 870.42
COUNTY HEALTH DEPARMENT:
0347 Bank of Union/lease 5,584.45 0448 AT&T/service 261.22
0449 AT&T/service 360.61 0476 City of El Reno/service 53.62
0477 City of El Reno/service 96.65 0526 Bryan Wells/service 870.15
0537 Tracy Tadlock/service & mileage 501.36 0538 Lab Corp/labwork 290.96
0568 Juana Gordon/travel 119.20 0569 OEMA/service 36.50
3883 Ross Seed/supplies 15.58 6425 JKM/supplies 69.34
7349 Petra Ind./radios 61.54 7561 Culligan/supplies 22.50
7568 Pioneer/supplies 215.00 7895 Audiometric Ins./batteries 93.50
7984 Pro-Ed/books 94.00 8393 Quill/supplies 2,636.83
JUVENILE DETENTION FACILITIES:
0382 G&M Pest/service 450.00 0572 ACCO/premium 27,499.38
0573 ACCO/premium 566.94 0574 ACCO/premium 6,258.00
3946 Can. Valley Red Cross/training 165.00 4293 Can. Valley Red Cross/cards 10.00
5063 Can. Valley Red Cross/training 15.00 6948 Can. Valley Red Cross/training 5.00
7589 American Red Cross/CPR cards 30.00 7861 Medicine Chest/supplies 119.80
7863 Fleetcor/fuel 715.02 7874 Western Uniform/service 292.04
7875 Image Works/maintenance 177.11 7877 Ross Seed/supplies 202.49
7884 Southwest Paper/supplies 2,195.53 8264 Bob Barker/supplies 345.17
8340 Par/questionnaires 177.10 8413 Can. Valley Red Cross/cards 60.00
SHERIFF SERVICE FEES CASH FUND:
0544 ACCO/premium 12,922.69
TREASURER MORTGAGE FEES CASH FUND:
8033 TM Consulting/school warrants 422.50 8265 TM Consulting/installation 2,260.00
TREASURER RESALE CASH FUND:
0542 El Reno Tribune/public notice 87.23 8085 Baker’s Sign/signs 90.00
UNRESTRICTED HIGHWAY CASH FUND:
0074 Truckpro/parts & labor 397.94 0210 Kellpro/service 600.00
0211 Welch/payment 1,312.87 0213 Welch/payment 1,339.29
0215 Coppermark Bank/payment 3,394.41 0217 Coopermark Bank/payment 3,394.41
0219 Empire/payment 2,511.00 0404 Welch/payment 4,039.56
0415 El Reno Supply/supplies 56.15 0420 Helena Chemical/chemicals 236.25
0421 Woods & Sons/oil & chip 2,602.14 0423 Woods & Sons/oil & chip 2,602.14
Page 5.
July 17, 2006, County Commissioners Meeting, continued;
0438 How Rubber/hose 80.47 0462 Roger’s/balance tires 30.00
0463 City of El Reno/service 210.40 0468 Woods & Sons/labor 3,908.00
0480 @link/service 79.95 0489 ACCO/premium 23,575.00
0492 ACCO/premium 50,457.41 0495 OK Dept. of Ag/service 800.00
0496 OG&E/service 452.90 0497 El Reno Tribune/publication 17.55
0498 El Reno Tribune/publication 18.00 0499 El Reno Tribune/publication 17.70
0533 Cintas/supplies 48.11 0534 P&K Equip/supplies 651.70
0535 Schwarz/diesel 7,386.00 0540 OK Dept. of Wildlife/service 800.00
0552 OG&E/service 330.48 0555 OG&E/service 440.36
0557 Cingular/service 49.67 0582 City of OKC/water hydrant 508.74
0583 OK Dept. of Ag/service 800.00 0587 ONG/service 38.10
0795 Truckpro/supplies 140.36 3105 Langston/boots 288.00
4347 Schwarz Oil/parts & labor 94.95 4717 ATC/supplies 96.88
6153 OEMA/service 1.43 6440 MHC Kenworth/supplies 70.10
6443 Kirby-Smith/supplies 113.55 6451 Calumet Ind/supplies 4.95
6453 Alcohol & Drug/testing 53.00 6559 Hercules Tires/tires 662.70
6562 Robert’s Truck/supplies 65.46 6834 Tractor Supply/supplies 109.58
6835 Mileage Masters/supplies 3,310.65 6995 Gary’s Tires/parts 8.50
7039 Lowe’s/supplies 21.23 7048 Rush Truck/supplies 74.95
7054 Warren CAT/supplies 278.26 7132 Locke/rental 52.50
7133 Culligan/supplies 94.90 7135 Bill’s Auto/supplies 53.83
7145 Ross Seed/supplies 243.00 7164 Langston’s/hats 161.91
7372 OK Co. Dist. # 2/patch oil 5,276.70 7377 King Electric/parts 22.80
7400 C.L. Boyd/parts 1,171.08 7571 Bill’s Auto/parts 407.43
7572 Calumet Ind./parts 37.00 7575 OEMA/service 39.33
7608 Dolese Bros/road rock 2,817.11 7609 Alcohol & Drug/testing 127.00
7656 Diamond Gypsum/gyp 2,337.50 7657 Fleetpride/supplies 51.69
7659 Heaston Rural Water/water 32.00 7665 Moore’s/supplies 49.00
7675 V.J. Stone/road rock 5,258.90 7695 Perfection/parts 55.68
7696 P & K Equip/parts 799.73 7794 Alcohol & Drug/tesing 259.00
7828 A-welders/blade sharpened 28.82 7901 Woods & Sons/oil & chip 56,330.94
7902 Woods & Sons/oil & chip 38,435.46 7985 Dolese Bros/rock 4,054.66
7991 Hercules Tires/tires 828.80 7992 P & K Equip/supplies 99.60
8010 American Sentinel/supplies 366.10 8034 How Rubber/hose 96.00
8169 Robert’s Truck/supplies 357.78 8180 McConnell/hot mix 5,154.67
8210 Dolese Bros/concrete 144.38 8247 City of El Reno/service 140.53
8256 G.C.R. Tire/parts 250.00 8269 OEMA/service 50.00
8278 Hudiburg/parts 237.69 8711 Downtown Glass/glass & labor 196.86
8412 P&K Equip./blades 483.12
Young moved, seconded by Carson to adjourn. Voting aye, Hedrick, Carson and Young.
__________________________________________
Phyllis Blair, County Clerk
(SEAL)