Office of the County Clerk
County of Canadian
State of Oklahoma
Board of County Commissioners Meeting
July 3, 2006
The Canadian County Board of Commissioners met at 9:00 a.m. in the Public Meeting Room. Those present were: Grant Hedrick, Jr., Phil Carson, Don Young, Maxine Radcliff, Karen Gleason, Adolph Klein, Amy Brandley, Pat Hammert and Phyllis Blair.
Hedrick called the meeting to order.
Young moved, seconded by Carson to approve the minutes of the June 26, 2006 minutes. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve appropriations and transfers. Voting aye, Hedrick, Carson and Young.
APPROPRIATIONS:
Bogus Check Fee Account from DA Fees, Criminal Supervision, Supervision-B
& Supervision C $13,343.75
Sheriff’s Commissary Fund from Inmate Trust 378.91
Bogus Check Fee Account from DA Fees & Criminal Supervision 30,686.47
TRANSFERS:
From FY 2005-06 to FY 2006-07 Child Abuse Prevention 215.65
From FY 2005-06 to FY 2006-07 County Bridge Improvement 228,452.27
From FY 2005-06 to FY 2006-07 Flood Plain Permit 710.00
From FY 2005-06 to FY 2006-07 Reward Cash 9,532.44
From FY 2005-06 to FY 2006-07 Unrestricted 121,293.55
From FY 2005-06 to FY 2006-07 Unrestricted District #1 313,061.30
From FY 2005-06 to FY 2006-07 Unrestricted District #2 685,510.95
From FY 2005-06 to FY 2006-07 Unrestricted District #3 359,633.43
From FY 2005-06 to FY 2006-07 Sheriff’s Commissary 31,249.38
From FY 2005-06 to FY 2006-07 Sheriff’s Federal Sharing 22,177.25
From FY 2005-06 to FY 2006-07 Sheriff’s Prisoner Care 34,486.13
From FY 2005-06 to FY 2006-07 Sheriff’s Service Fees 81,564.71
From FY 2005-06 to FY 2006-07 Sheriff’s Training 18,012.55
From FY 2005-06 to FY 2006-07 Treasurer’s Resale Property 675,039.31
From FY 2005-06 to FY 2006-07 Treasurer’s Mortgage Fees 149,948.31
From FY 2005-06 to FY 2006-07 County Clerk Lien Fees 32,652.45
From FY 2005-06 to FY 2006-07 County Clerk Preservation 166,749.00
From FY 2005-06 to FY 2006-07 Assessor’s Revolving Fees 34,708.82
From FY 2005-06 to FY 2006-07 Emergency Management 9,735.46
From FY 2005-06 to FY 2006-07 DA’s Supervision Program 13,761.23
From FY 2005-06 to FY 2006-07 DA’s Bogus Check Fees 543,857.51
There were no comments from the public.
Discussion was made on the road name change for one or ore of the following roads that have been de-annexed by Union City and are now unincorporated: Evans Street (east side only) between Reno and SW 15th St. would change to South Evans Road; Manning Street between Reno and SW 15th St. would change to South Manning Road; West Reno (south side only) between Evans and Banner would change to Reno Road East; and SW 15th St. between Evans and Banner would change to 15th Street Southeast. Radcliff stated they want the address to be a Road since they are not in the Union City city limits. Gleason stated this has been an issue as recent as the past year for 9-1-1 not being able to find them as a Street. Brandley stated she does not want to see the address changed back to Road because she feels it would cause more confusion and ACOG has recommended not changing the name. Young stated he agrees with Radcliff and Gleason but feels it would cause more confusion to change back. Young moved, seconded by Carson to leave the road names as they are now. Voting aye, Hedrick, Carson and Young.
Hedrick moved, seconded by Carson to approve an Agreement between Tiffany Lane Homeowners’ Association and the Board of Commissioners of Canadian County, District #3 to oil and chip ½ mile of Tiffany Lane. District #3 agrees to furnish all labor, equipment and materials to accomplish the job with Tiffany Lane Homeowners’ Association to pay an amount not to exceed $7,500.00. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve two Application for Permits between Duke Energy Field Services, Inc. and the Board of Commissioners of Canadian County (Dist. #2) for natural gas pipelines crossing the following:
1) Crossing from the NE/corner of Section 15-T12N-R9W into the SW/corner of Section 11-T12N-R9W
2) Crossing from the SE/4 of Section 11-T12N-R9W into the NE/4 of Section 14-T12N-R9W
Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve a Resolution requesting all interest from County invested monies in interest bearing accounts as follows:
a) General Cash - County General Fund
b) Unrestricted Bridge - Unrestricted T Highway
c) Postage Account – Rolled back into Postage Account
d) County Bridge Improvement Fund – Rolled back into County Bridge Improvement Fund
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve two Application for Permits between Boral Bricks, Inc. and the Board of County Commissioners of Canadian County for landfill gas pipelines located as follows:
1) 10 feet south of E/W centerline of Section 16-T11N-R7W and approximately 2,650 feet south of the Choctaw Road and 29th Street Intersection
2) 8 feet east of the N/S centerline of the intersection of Sections 10 and 15-T11N-R7W and approximately 2,648 feet east of the intersection of State Highway 81 and 29th Street
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Interlocal Agreement between the City of Oklahoma City and the Board of Commissioners of Canadian County for maintenance, construction and repair to original county section line roads. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the following agreements:
1) Rental Agreement between Pitney Bowes and the Canadian Co. Health Department for an OM300/5 lb. Scale (El Reno Office)
2) Rental Agreement between Pitney Bowes and the Canadian Co. Health Department for an OM/300/5 lb. Scale (Yukon Office)
3) Maintenance Agreement between IKON and the Canadian County Treasurer’s Office for a Scanner (DR3080C)
4) Maintenance Agreement between IKON and the Canadian County Treasurer’s Office for a RIC Copier (AF3025)
5) Software License Agreement between TM Consulting and the Canadian County Treasurer’s Office for FY 2006-07
6) Software License and Maintenance Agreement between KellPro and Canadian County District #3 for FY 2006-07
7) Banking Service Agreement between the Bank of Oklahoma and the Canadian County Treasurer’s Office for FY 2006-07
Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve a Public Works Project Contract by and between the Oklahoma Department of Corrections and Canadian County District #1 for inmate labor for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve appointing David Cockrell as the Alternate Trustee to represent the City of Mustang on the Oklahoma Environmental Management Authority. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve the May 2006 monthly reports for the following:
a) Juvenile Detention Center
b) Health Department
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Agreement (Addendum) between Canadian County and Southwestern Bell Telephone Company for service for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Service Agreement between Canadian County and Logix Communications for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Resolution to Dispose of County Equipment for 1 (one) air-conditioner, Inv. #209.05 that was junked for District #2. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Contract between the Canadian County Health Department and Tracy Tadlock for Directly Observed Therapy (DOT) for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Requisitioning and Receiving Officers for FY 2006-07 as follows:
1) School/Film-Barbara Johnson & Sheila Preno as Receiving Officers and Grant Hedrick, Jr., Susie Walker and Theresa Ramsey as Requisitioning Officers
2) Emergency Management-Theresa Ramsey & Susie Walker as Receiving Officers and Jerry Smith, Grant Hedrick, Jr. and Theresa Ramsey as Requisitioning Officers
3) Juvenile-Cristen Bernethy & Melissa Secrest as Receiving Officers and Billie Linam, Joan South and Michelle Hickey as Requisitioning Officers
Voting aye, Hedrick, Carson and Young.
The Board reviewed and 2004-05 Year End Report for the Gary E. Miller Canadian County Children’s Justice Center.
Carson moved, seconded by Young to approve Contracts by and between the Canadian County Juvenile Detention Center and Carter and Seminole Counties for services for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Service Agreement between Water Quality Control, Inc. and the Canadian County Juvenile Detention Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve a Maintenance Agreement between Clifford Power Systems, Inc. and the Canadian County Children’s Justice Center for generator maintenance services for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Agreement by and between Canadian County and Justice Benefits, general partner of Unificare, LTD to services for Federal Financial Participation for IV-E dollars at the Children’s Justice Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Service Agreement by and between North Care Center to provide in-home services through the Canadian County Justice Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
The Commissioners gave the following reports:
Young stated they were grading, mowing, spraying for weeds and running the shoulder disc. He stated they also had 2 ½ miles of asphalt laid last week on Ranch Road by Cedar Lake.
Carson stated District #1 hauled 336 tons of 5/8” rock to the Gregory Road stockpile, 99 tons of ¾” rock to the Gregory Road stockpile and 43 tons of 3/8” rock to the yard for patching. He stated they had both patch trucks out patching, shot and chipped Wilshire Road between Banner Road and Richland, had the graders and mowers out and put dust control oil down by Chester’s Party Barn on North Cimmarron Road. He stated he attended the monthly Republican Party meeting and went on a Safety Train Ride with grand-daughter with Union Pacific Railroad. He stated District #1 will be putting up stop signs at railroad crossings in his District for safety and the railroad will be assisting with the cost of the signs.
Hedrick stated he attended a Tax Roll Corrections Board meeting, County Budget meeting with the Officers, monthly Republican Party meeting, Ft. Reno Board meeting, Workforce Investment Board meeting, ACOG meeting and the Yukon Chamber coffee last week. He stated they hauled rock to the shop, mowed, patched, sprayed weeds and the contractor got started with the oil & chip project in District #3.
The time being 10:15 a.m., Hedrick moved, seconded by Carson to recess the Commissioners meeting to conduct a Public Facilities Authority meeting. Voting aye, Hedrick, Carson and Young.
The time being 10:45 a.m., the meeting was reconvened.
There was no new business.
Young moved, seconded by Carson to approve Blanket Purchase Orders. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Claims. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to adjourn. Voting aye, Hedrick, Carson and Young.
_______________________________________________
Phyllis Blair, Canadian County Clerk
(SEAL)