Office of the County Clerk
County of Canadian
State of Oklahoma
Board of County Commissioners Meeting
June 19, 2006
The Canadian County Board of Commissioners met at 9:25 a.m. in the Public Meeting Room. The meeting was delayed due to an medical emergency in the courthouse. Those present were: Grant Hedrick, Jr., Phil Carson, Don Young, Amy Brandley, Jerry Smith, Conrad Dudderar, Pat Hammert, Maxine Radcliff, Karen Gleason, Ken Isbell and Phyllis Blair.
Hedrick called the meeting to order.
Carson moved, seconded by Hedrick to approve the minutes of the June 12, 2006 meeting. Voting aye, Hedrick and Carson. Young abstained due to his absence of the meeting.
Carson moved, seconded by Young to approve appropriations and transfers. Voting aye, Hedrick, Carson and Young.
APPROPRIATIONS:
Juvenile Detention Fund from CCPFA $65,000.00
Unrest T Hwy (Dist. #1) from Standard Iron 743.45
Flood Plain Fund from Pecan Grove Farm 100.00
Sheriff’s Commissary Fund from Inmate Trust 217.19
Prisoner Care & Boarding from Inmate Trust 88.85
Trash Cop Reward Fund from Court Clerk 10.00
Sheriff’s Service Fees from Court Clerk, Incarceration Fees & Jail Bond Fees 19,247.55
Juvenile Detention Fund from Child Nutrition 3,123.89
Sheriff’s Service Fees from Foreign Service Fees 33,059.12
Court Revolving Fund from May 2006 Court Clerk Fees 6,216.31
Juvenile Detention Fund from CCPFA 209,788.00
Sheriff’s Commissary Fund from Inmate Trust 236.38
Unrest T Hwy (Dist. #3) from City of El Reno 35,767.00
Unrest T Hwy (Dist. #1) from City of Piedmont 14,619.20
TRANSFERS:
From Unrest T Hwy (Dist. #3) County Bridge Improvement to Part-Time Help 5,000.00
From JD Title IV-E to JD M & O 14,700.00
From Health Dept M & O to Travel 360.75
From Unrest T Hwy (Dist. #1) Capital Outlay to M & O 46,000.00
Under comments from the public, Ken Isbell spoke about various minor road problems in the Piedmont area. Commissioner Carson told Isbell he would have his Foreman give him a call and they would get something worked out for him.
Young moved, seconded by Carson to table the road name change for an area de-annexed by Union City until next week. Young stated he wants to do some research and get more information before he votes on the change and he thinks Union City should have contacted someone before they changed the name previously. Voting aye, Hedrick, Carson and Young.
Brandley gave the Board an update on the Floodplain Management talking about insurance rates and changes that are going to be implemented.
Young moved, seconded by Carson to approve the Financial Statement for the Resale Property Fund for the Treasurer’s Office with a total reserves of $699,075.00 and a total available of $775,507.96. Voting aye, Hedrick, Carson and Young.
The time being after 9:30 a.m., Hedrick moves to consider awarding Six-Month bids for July 1, 2006 through December 31, 2006. Hedrick moved, seconded by Carson to table awarding the bids until next week so the bids can be reviewed again. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve contracts to provide and make available services and facilities of the CCJDC between Canadian County and the following counties: Atoka, Beaver, Cotton, Craig, Delaware, Ellis, Garfield, Garvin, Grady, Harper, Haskell, Hughes, Johnston, Kay, Love, McClain, Major, Mayes, Murray, Nowata, Pittsburg, Rogers, Tillman, Wagoner and Woodward. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve contracts by and between Canadian County and the following for the Children’s Justice Center for FY 2006-07:
a) Ted Fortmann, M.D. to provide medical services
b) Bob Danaher, Ph.D. to provide psychological services
c) Kathy Eisenhour, L.P.N. to provide nursing services
d) CASA to provide advocacy services for the Court
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Requisitioning and Receiving Officers for FY 2006-07 for the following:
a) Health Dept.
b) County Clerk
c) Treasurer
d) Court Clerk
e) District #3
f) Sheriff
g) District #1
h) District Attorney
i) OSU Extension
j) Free Fair
k) Election Board
Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve the May 2006 monthly report for the Sheriff’s Department. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Lease Agreement between Arnold ZumMallen and Canadian County District #1 for approximately 5 acres located on the NE corner of Alfadale and 206th for $1,200.00 per year for FY 2006-07 for stock piling various materials. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Interlocal Agreements between the City of El Reno and the Canadian County Sheriff for the use of the firearms range and jail facilities for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Interlocal Agreement between the Town of Geary and the Canadian County Sheriff for jail facilities for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve to let bids for the sale of the following for District #1:
a) Fuel tanks, stands, etc.
b) Box blade
c) 7’ Hi-Co mower
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Young to approve a Resolution for Disposing of County Equipment for a BAKBAR convection oven, Inv. #B699.30, SN 22281 for the Sheriff’s Office. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Renewal of Lease Purchase Agreement between the Board of Commissioners of Canadian County and Legacy Bank for the 2004 Ford F150 for the Canadian County Free Fair Board for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve the following maintenance and lease agreements for FY 2006-07:
a) maintenance agreement between OSU Extension Office and Standley for a Model 2535 Copier, SN 7216400454, ID #12720
b) lease agreement between the Canadian County Clerk’s Office and OOSI for a Konica 7235 copier, SN 27NE03967, ID #27405
c) lease agreement between the Canadian County Clerk’s Office and OOSI for a Konica 7272 copier, SN 56QE01398, ID# 27411
d) service agreement between OSU Extension Office and The Digi Group, Inc. for a Phaser 1235, SN J1XA0BNW98
Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Agreements between Canadian County and the following to provide the following for FY 2006-07 for the operation and upkeep:
a) Maple School - $13,160.00
b) Banner School - $13,460.67
c) Darlington School - $13,460.67
d) Riverside School - $13,460.66
Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Cooperative Agreement between Independent School District #34 and the Board of Commissioners of Canadian County for Canadian County District #1 to surface with 3” asphalt overlay on the tract at the Memorial Stadium for the El Reno School District in the amount of $47,000.00. The agreement states El Reno School District agrees to pay for resurfacing after completion of the work and after receiving an itemized invoice from the Board of Commissioners of Canadian County. Voting aye, Hedrick, Carson and Young.
The Commissioners gave the following reports:
Young stated he was on vacation last week.
Carson stated District #1 installed some culverts, hauled asphalt to Gregory north of Highway 66, worked on a bridge approach on 234th between Sara and Mustang Roads, patched 206th and Wilshire, had the graders out, had the mowers out and the mechanics were busy working on equipment. He stated they hauled 928 tons of chips to stockpile. He stated he attended a CED meeting in Grady County and the El Reno Chamber of Commerce Banquet.
Hedrick stated the contractor for the Maib bridge got the site cleaned out and the material delivered. He stated they replaced some tin horns, mowed, patched, hauled chips and finished base work. He stated he attended a CED meeting in Grady County, ACOG Budget Board meeting, El Reno Chamber Banquet and the Yukon Chamber coffee last week. He stated he also met with Judge Gary Miller and Billie Linam at the Children’s Justice Center last week.
There was no new business.
Carson moved, seconded by Young to approve Blanket Purchase Orders. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Claims. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to adjourn. Voting aye, Hedrick, Carson and Young.
__________________________________________
Phyllis Blair, Canadian County Clerk
(SEAL)