Office of the County Clerk
County of Canadian
State of Oklahoma
Board of County Commissioners Meeting
June 26, 2006
The Canadian County Board of Commissioners met at 9:00 a.m. in the Public Meeting Room. Those present were: Grant Hedrick, Jr., Phil Carson, Don Young, Pat Hammert, Wade Scarberry and Phyllis Blair.
Hedrick called the meeting to order.
Young moved, seconded by Carson to approve the minutes of the June 19, 2006 meeting. Voting aye, Hedrick, Carson and Young.
There were no comments from the public.
Young moved, seconded by Hedrick to approve FY 2006-07 Temporary Appropriations for the County General Fund. Voting aye, Hedrick, Carson and Young.
Hedrick stated the road name change request for some roads de-annexed by Union City will tabled until next week for further review.
Agenda item #7 was an error. There was no agreement between Standley Systems and the Sheriff’s Office.
Carson moved, seconded by Young to approve maintenance agreement between Standley Systems and the Canadian County Free Fair Board for FY 2006-07 for a Model 9940C copier, SN 6A68080142, ID Number 11858. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve maintenance agreement between Image Works of Oklahoma and the Canadian County Sheriff for a copier for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Interlocal Agreements between the Canadian County Sheriff and the Town of Union City and the City of Mustang for jail facilities for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve rental agreement between General Mailing Equipment, Inc., for mailing machine and folder/inserter for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve rental agreement between Fracotyp-Postalia and the Canadian County Election Board for postage meter for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Service Agreement between R.K. Black, Inc. and the Canadian County Election Board for a Model AF2232C copier, SN K0240200633. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve a Resolution for Disposing of County Equipment for a brown arm chair, Inv. #102.15 for the Canadian County Health Department. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Requisitioning and Receiving Officers for FY 2006-07 as follows for the following:
a) District #2 – Receiving Officer – Donna Hunt/Requisitioning Officers – Don Young, Theresa Ramsey and Susie Walker
b) Assessor – Receiving Officers – Nancy Galyon & Sherri Koos/Requisitioning Officers – Ronnie Funck, Nancy Couch and Diana Robinson
Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve contracts for usage of the detention center between Canadian County and the following counties: Beckham, Cherokee, Choctaw, Coal, Custer, Dewey, Harmon, Jackson, Latimer, LeFlore, Lincoln, Logan, Marshall, McCurtain, Okfuskee, Okmulgee, Osage, Pawnee, Payne, Pontotoc, Pushmataha, Sequoyah, Stephens, Washington and Washita. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Education Contract between Calumet Public Schools and the Board of County Commissioners of Canadian County on behalf of the Canadian County Justice Center for alternative education services for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Consulting Contract by and between Cathy Montgomery, MS, RD/LD to provide dietary consultation services for the Children’s Justice Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Personal Services Contract by and between Judge Ken W. Dickerson and the Board of County Commissioners of Canadian County to provide Judicial and Administrative Services in presiding and management of the Family and Juvenile Drug Courts and other juvenile services at the Juvenile Justice Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Storage Lease Agreement between Underground Vaults and Storage, Inc. and Canadian County (County Clerk’s Office) for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Hedrick moved, seconded by Carson to approve Service and Price Agreement between Canadian County District #3 and Alcohol & Drug Testing, Inc. for alcohol testing services for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Hedrick stated Resolution between Canadian County District #3 and the Tiffany Lane Homeowners Association will be tabled until next week.
Young moved, seconded by Carson to approve appointments of the following trustees to the Oklahoma Environment Management Authority:
a) Denny Myers, Trustee to represent the City of Yukon
b) Dewayne Maxey, Alternate Trustee to represent the City of Yukon
c) Scott Gibson, Trustee to represent the City of Mustang
d) T.J. McCullough, Jr., Trustee to represent the Town of Union City
e) Tracy Pappe, Alternate Trustee to represent the Town of Union City
Voting aye, Hedrick, Carson and Young.
The time being 9:30 a.m., Hedrick moves to agenda item #36. Young moved, seconded by Carson to award Six-Month bids to the low bidders for July 1, 2006 through December 31, 2006. Voting aye, Hedrick, Carson and Young.
Bids received for Bid #2005-06-15 (1) or more new Belly Dump Trailers for District #3 were opened. The first bid opened was from Southwest Trailers & Equipment for $26,975.00, the second bid opened was from Irwin Trailer Co. for $26,770.00 and the third bid opened was from VanKeppel with no bid. Hedrick moved, seconded by Carson to award to the low bidder, Irwin Trailer Co. Voting aye, Hedrick, Carson and Young.
Hedrick moved back to agenda item #26 and stated the Logix Service Agreement will be tabled until next week.
Young moved, seconded by Carson to approve the Renewal of Cooperative Agreement between the U.S. Department of Agriculture, APHIS-Wildlife Services and the Canadian County Board of Commissioners for animal damage control in the amount of $2,400.00 for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve and Agreement for Education Services at the Canadian County Juvenile Detention Center for educational services between the El Reno Public School System and the Board of County Commissioners of Canadian County on behalf of the Juvenile Detention Center at the Gary E. Miller County Children’s Justice Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Agreement for Educational Services between El Reno Public Schools and the Board of County Commissioners of Canadian County on behalf of the Ft. Reno Adolescent Group Home at the Gary E. Miller Canadian County Children’s Justice Center for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Education Contract between Independent School District No. I-034 aka El reno Public Schools and the Board of County Commissioners of Canadian County on behalf of the Canadian County Justice Center for educational services for FY 2006-07. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Equipment Maintenance Agreement between OOSI and the Canadian County Commissioners for Konica 7040 copier, ID #19742, SN 55HE04364. Voting aye, Hedrick, Carson and Young.
Young moved, seconded by Carson to approve Theresa Ramsey and Susie Walker as Receiving Officers and Grant Hedrick, Jr., Theresa Ramsey and Susie Walker as Requisitioning Officers for the following Commissioner Accounts for FY 2006-07:
a) Predator
b) Special Building
c) Charity
d) Insurance/Benefits
e) Primary Road
f) County Highway
g) Ben Clark Memorial
h) County Bridge
i) Computer Account
j) General Government
k) Courthouse Renovation
l) Federal Revenue
Voting aye, Hedrick, Carson and Young.
The Commissioners gave the following reports:
Young stated they were mowing, working on road signs, hauling rock to the yard and on thin spots, running the shoulder disk and running the graders. He stated asphalt has been laid on 3 miles on Banner Road from Highway 152 to 29th, 1 mile on 29th from Banner to Gregory, 1 mile on 59th from Banner to Gregory and they’re about to finish 2 ½ miles from Cedar Lake to Ranch Road.
Carson stated District #1 has been working on Wilshire from Banner Road east to Richland Road. He stated they’re been running the reclaimer on it getting it ready to chip seal. He stated they had all of the mowers and graders out and they’ve been working on the heavy equipment wash bay at the shop.
Hedrick stated he attended a Chisholm Trail Board meeting, retirement reception for Billie Linam at the Children’s Justice Center, United Way meeting, ACOG meeting, LEO Workforce Investment Board meeting and the Yukon Chamber coffee last week. He stated they have been priming the roads they’re getting ready to oil and chip, had the mowers and graders out and installed some tin horns.
There was no new business.
Carson moved, seconded by Young to approve Blanket Purchase Orders. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to approve Claims. Voting aye, Hedrick, Carson and Young.
Carson moved, seconded by Young to adjourn. Voting aye, Hedrick, Carson and Young.
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Phyllis Blair, Canadian County Clerk
(SEAL)